24-hour Thinkathon: Vancouver/Madrid - Smart and Fast Expanding Cities

Do you want to shape our inclusive digital future by building on technical advancements? We’ll make sure your voice is heard! - This project is funded by the European Union -

Thinkathon Contest Rules

24hrs Thinkathon – Our Digital Future - C’est ICI

 
 

 

DEFINITIONS

Award”: refers to the prizes awarded to the Winners at the end of each Thinkathon.

Brief”: refers to the specifications determined by the Organizing Partners, which may include the deadlines, the awards, the guidelines and themes to be complied with by all Participants contributions.

Thinkathon”: refers to the contest that is the subject of the rules.

“Competition Rules, Terms and Conditions” or “CRTC”: refers to the general terms of use of the Organiser’s website accessible here and accepted by every Participant during the creation of a Agorize user account.

Confidential Information”: refers to the information set out under Article 3.

Organizer: refers to the Service Provider Agorize.

“Organizing Partners”: refers to the three main organizers Goethe-Institut and Carrefour Jeunesse Emploi NDG in Canada and ThinkYoung in Europe.

Participant”: refers to any person aged between 18 and 30 years, living as permanent resident or citizen either in Europe or Canada, registered in accordance with the rules and which takes part in the Thinkathon.

Project”: refers to the overall project.

Registration”: refers to the registration of a Thinkathon Participant in accordance with the rules.

Rules”: refers to these rules, which apply to the Thinkathon along with the CRTC. 

The Thinkathon consists of finding recommendations to assure that the digital future for youth and young adults will be inclusive.

Those recommendations will be worked on in the three working groupsVoicing PoliciesShare The Buzz and Lights, camera, youth in action!. Those recommendations as well as the other working group outcomes must be written and communicated in English; no other language will be accepted.

Furthermore, the goal of the Thinkathon is to connect young adults from Canada and Europe and create a transatlantic network. This will be realized through the local events in the chosen cities, through the website connection (online and onsite participants) and other technical tools.

The target groups are:

  • Young Europeans and Canadians (ages 18-30) from all socioeconomic backgrounds including those not in education or employment and underrepresented groups 
  • Policy-makers in the EU and in Canada (primarily but not exclusively at European/federal level) concerned with youth, digital world issues, or EU-Canada relations.

The estimated results are: This innovative platform for trans-Atlantic engagement of youth and other stakeholders.

 Policy recommendations by young people on key parameters for an inclusive digital future.

Engaging media content on key themes of our digital future to stimulate public debate. 

 

ARTICLE 1 – CONTEST PERIOD

The overall project takes place from January 15th, 2019 until December 31st, 2020. 

Dates:

  1. 4-5 October 2019 - Montreal / Brussels
  2. 29-30 November 2019 - Edmonton / Milan
  3. 13-14 March 2020 - Vancouver / Madrid  
  4. 29-30 May 2020 - Halifax / Tallinn
  5. 25-26 September 2020 - Ottawa / Athens
  6. 16-17 October 2020 - Toronto / Frankfurt

Each Thinkathon’s date is clearly defined in these rules and the Thinkathon is in the Paris time zone (GMT+2) as well as the following time zones:

Tallinn, Estonia (GMT+3)
Montreal, Canada (GMT-4)
Edmonton, Canada (GMT -6)
Vancouver, Canada (GMT -7)

The starting time of each Thinkathon will be estimated at 9am/3pm local time but will be communicated to each participant individually. The Organizer and the Organizing Partners reserve the right to alter the duration of the Thinkathon where necessary due to operational requirements. The Thinkathon is available 24 hours per event day on www.thinkathon.agorize.com as well as throughout the whole project timeline until December 31st, 2020, subject to possible maintenance operations on servers or dysfunctions such as those mentioned in Article 7.

 

ARTICLE 2 - ELIGIBILITY

The Thinkathon is open to all under the conditions of:

  • Being legally capable individuals aged between 18 and 30 years;
  • Living as permanent resident or citizen either in Europe or Canada; and
  • Registering online for the Thinkathon with the Organizer in accordance with Article 3.

The Organizing Partners and the Organizer reserve the right to make any necessary checks regarding Participants' identity and postal and/or electronic address. All employees of the Organizing Partners and the Organizer are excluded from taking part in this Thinkathon and from receiving any awards in any way, directly or indirectly.

 

ARTICLE 3 – HOW TO JOIN

NO PURCHASE NECESSARY.

3.1 Registration

To take part in the Thinkathon, Participants must register online and create an account on the Organizer's website in accordance with what follows. Upon registering with the Organizer, the participant must provide the following information and answer the following questions:

  • Last name;
  • First name;
  • Gender (Female, Male, Other);
  • Age;
  • A valid email address;
  • A valid password;
  • Phone Number;
  • Education (no education, high school, College, University level);
  • Country of residence;
  • Do you consider yourself to be part of an underrepresented group? If yes please specify (answer not mandatory);
  • Motivation of participation (shouldn’t be longer than 4 sentences);
  • Why is inclusion for you personally important?
  • In what city would you like to participate?
  • What team (Voicing PoliciesShare The Buzz or Lights, camera, youth in action!) would you like to join on a scale from 1 to 3 (1 – very interested; 2 – interested; 3 –somehow interested)
  • Is it possible for you to bring your laptop to the event?
  • Did you participate in any other Thinkathon and if yes in which one(s)?
  • Do you have a specific diet?
  • Please confirm that you can participate onsite and are available at the specific event date.

A confirmation email containing an activation link will be send to the Participant’s listed email address. Once the account is activated, the Participant can freely complete further information on his profile in the account settings.

Participants who can’t provide proof of their full contact details and identity or have provided inexact or false information will be disqualified, as will individuals who refuse to allow the collection, storage and use of their personal information that is necessary for the purposes of managing the Thinkathon.

Participants are responsible for the information they provide when registering for the Thinkathon, and any errors, anomalies and inconsistencies, whether intentional or otherwise, regarding this information may lead to their disqualification.

3.2 Selection of Participants

By registering, the Participant accepts to be contacted through emails sent by the Organizers and Organizing Partners during the participation in the Thinkathon for the purpose of the Thinkathon. The participant also accepts to be contacted by phone, if the participant is part of the selected onsite participants or the winners. Participants will be contacted on an individual basis and informed if they have been chosen to participate onsite and what group they are part of. The day prior to each Thinkathon the allocated groups will be created, and each participant will receive a confirmation email or will be contacted by phone. The selection of Participants is an ongoing process but will be finalized 2 days prior to each Thinkathon. The participants will have to register until then latest in order to be selected. The exact date will be published on each Thinkathon’s timeline and on the “Discussions Wall”.

The onsite participants will be selected according to:

  • Their choice of participation,
  • Their motivation, and
  • Various parameters to assure the group of participants is diverse

There is only one entry per person to the Thinkathon, however the participation in all Thinkathons is strongly supported. A Participant can express his/her interest in participating in several or all Thinkathons, by singing up on the website. Each Thinkathon has a pre-registration option. Once pre-registered, the Participant will receive an e-mail as soon as the registration is open. The continuous online participation is highly recommended in order to increase the chance to receive an award.

Every participant who qualifies and hasn’t been chosen for an onsite participation can participate online. 

The Participant acknowledges being aware of and agrees to the fact that the proposed Thinkathon calls on the participants’ wisdom, skill, and ingenuity during challenging trials. The Thinkathon shall not depend, even partially, on chance and luck under any circumstances, and can therefore not be considered as, or resemble a lottery.

3.3 Refund of Travel Expenses

Local travel costs for onsite participants can be reimbursed. The decision will be taken on an individual basis. All requests for refund by the Participant must be sent in writing prior to each Thinkathon.

In Europe to Luca Selva,  luca@thinkyoung.eu and Marilena Toumazu, marilena@thinkyoung.eu 
In Canada to Hans Heisinger, hans.heisinger@cje-ndg.com and Ekatharina Fatuklova, kate.fatkulova@cje-ndg.com

To be admissible, the request will mandatory contain:

  • Full contact details of the Participant (name, first name, address, zip code, city, Agorize login and e-mail);
  • Valid bank details or account details;
  • Where applicable, the precise request of communication of Rules; and
  • A receipt sent to the above parties mentioned above including date and time of travelling.

Any request of repayment over the deadline, incomplete, dubious or inaccurate will be refused in whole or part.

Only one reimbursement per Participant will be accepted.

The reimbursement will be processed by bank transfer on the account indicated during the request after the check of the legitimacy of the request and in a deadline the Organizing Partners of which have the whole discretion.

 

ARITCLE 4 – CONTEST PROCESS AND SELECTION OF WINNERS

4.1 Contest process

There will be up to 50 onsite participants in Europe and up to 50 onsite participants in Canada per city of each Thinkathon. There will be three working groups in each city (6 in total) with 15-18 participants each. The three working groups are called Voicing Policies, Share The Buzz and Lights, camera, youth in action!.

During the registration process Participants have to give preferences for the three working groups (1= "I would like to participate the most." to 3= "I would like to participate the least"). Latest after the registration deadline, they will be contacted by one of the Organizing Partners in order to be asked if they can be physically present onsite. The Participants will be allocated to the working groups as of their choice, once one group is filled the second and then third choice will be allocated. Once their onsite participation and group has been confirmed every Participant will receive a detailed agenda for their respective Thinkathon.

Each working group will work for 24hrs on each Thinkathon’s topic and submit three times, during the “Main Room Time”, their working results in the project room on the Thinkathon’s webpage (please refer to the detailed Thinkathon agenda in order to see the main room times). The working results will then be discussed among all onsite Participants in Europe and Canada. The third and last main room time will be the moment the final working results will be presented. The connection will happen through a video conference and live streamed on the Thinkathon’s website. The recommendation outcome will be properly written down and presented on the webpage, approximately one week after each Thinkathon. The video outcome will get its final touch and also uploaded on the webpage, approximately ten (10) days after each Thinkathon. The Social Relations group will realize their outcome/communication strategy during each Thinkathon, until the next Thinkathon and latest until December 31st, 2020.

Participants who are not able to join the Thinkathon physically can participate online. The number of online Participants is not limited. Online Participants will have the chance to comment and like the submitted working results of each working group on the webpage as well as submitting their own ideas on the platform. The working groups’ submitted working results can be commented and liked in the project section. Own ideas can be submitted either in connection to working results in the project section or during the whole Thinkathon on the “Discussion Wall”. In case their input is considered valuable for a group, they run the possibility to be invited in a working group and work virtually with the onsite Participants. This decision is up to each working group.

4.2 Selection of winners

Each participant will receive a rating sheet by their moderator prior to the last main room time, close to the end of each Thinkathon. Participants of each group select individually one participant of their group who they consider as candidate who:

  • Can represent the respective Thinkathon at the final event;
  • Would be willing to speak in front of an audience;
  • Marked herself/himself as a team player;
  • Was very implicated in the working process during the 24hrs; 
  • Gave valuable input and ideas; and
  • Is willing to travel.

After deciding on one candidate, the rating sheet should be filled out anonymously by each Participant. The following questions on the rating sheet should be rated with a point system from 1 very little to 10 very much:

  • Was the candidate’s implication in the group work valuable and guided to a productive outcome?
  • Was the candidate implicated most of the 24hours in the discussion?
  • Was the candidate a team player?
  • Could the candidate illustrate that inclusivity of your digital future is important?

The rating sheet will be collected by each group moderator and handed over to one of the Organizing Partners present at the Thinkathon for evaluation. The awards will be allocated according to the received points. In the event of a tie, the Organizing Partners choose the candidate upon their impression gained during the Thinkathon, based on the above written questions. The candidate with the highest points will receive the trip to Frankfurt/Brussels, second, third and fourth highest score will receive a local professional experience opportunity.

Online Participants award: the online participant with the most frequent presence, valuable comments and likes of the projects will be selected to participate onsite in the Thinkathon in Frankfurt, Germany.

Every Participant recognizes and accepts that the award cannot give rise to a claim of any kind, are non-refundable, non-exchangeable and non-redeemable for cash or for another award. The award is not transferable and the Participants are informed that the sale or the exchange of the award is forbidden. If the award is accepted, the award receiver will be solely responsible for all applicable taxes (if any) related to such award.

 

ARTICLE 5 – AWARDS AND PRIZES

Participants are reminded that the awards listed in this article will only be given to Participants if the following conditions are met:

  • Onsite Participants are 24hrs onsite and participate in the Thinkathon;
  • Online Participants participate at a high number of Thinkathons online;
  • The full respect of the rules set out for the Thinkathon;
  • The winners are registered as per Article 3;
  • All winners accept and comply with the provisions of Article 10 of the rules regarding intellectual property;
  • All winners accept and comply with the provisions of Article 9 of the rules regarding the quoting of winners.

 

Winners will be awarded with the following prizes, according to their above-mentioned selection:

Transportation, accommodation (three nights) and nine (9) basic meals to and during the final event in Frankfurt, Germany for in total 10 (5 in Europe and 5 in Canada) Participants as well as 2 (1 from Europe and 1 from Canada) online Participants. The onsite Participants of the last Thinkathon in Toronto/Frankfurt will receive a trip to Brussels, Belgium; Transportation, accommodation (three nights) and nine (9) basic meals.

Three (3) different local professional experiences per Thinkathon in Europe and in Canada, in total six (6). Three Participants in Europe will be eligible for a professional experience in the respective European city where the Thinkathon takes place, three Participants in Canada will be eligible for a professional experience in the respective Canadian city. This will be further defined on an individual basis closer to each Thinkathon and depending on the availability of professional experiences.

Every participant will receive a certificate of participation and giveaways.

 

ARTICLE 6 – DISPUTE

In the event of a dispute lasting for more than fifteen days following the Participant's instigation of a complaint, the Organizer, the Organizing Partners and the Participant agree to submit their dispute to an amicable conciliation procedure prior to initiating any legal proceedings.

The party eager to initiate conciliation must inform the other party through a registered letter with acknowledgment of receipt in which it will make him know his intentions and it will specify the cause.

If no agreement is reached between the parties within 30 days of the registered letter reception, parties regain their freedom of action.

 

ARTICLE 7 – INDEMNIFICATION AND LIABILITY

By taking part in the Thinkathon, Participants wholly and unreservedly accept these rules. Should a Participant fail to comply with these rules, their participation will be automatically terminated, and they will be ineligible to receive any Award.

The Organizing Partners and the Organizer may not be held liable for any disruption to internet connections or for any difficulties accessing the site due to a large number of visitors or participants.

In no case may they be held responsible for interruptions to connections or access, data loss, computer viruses or any direct or indirect damage of any kind that Participants may suffer before, during or after taking part in the Thinkathon.

In addition, the Organizing Partners and the Organizer may not be held liable for any events for which they are not directly or indirectly accountable, including potential delays to delivery of awards or cases of force majeure that may disrupt or alter the challenge or result in its cancellation.

As a result, Participants waive the right to open any proceedings against the Organizing Partners, the Organizer and their agents for any damage and/or harm they may suffer as part of the Thinkathon.

The Organizing Partners and the Organizer may not be held liable for any incident that may arise in relation to the provision of the awards; all liability in this matter falls on the company(ies) or organization(s) with which the winners contract directly.

The Organizing Partners reserves the right to temporarily suspend participation in the Thinkathon if it can no longer ensure the continuity of service required for the Thinkathon to take place. The Organizing Partners and the Organizer reserve the right to alter, extend, suspend or cancel the Thinkathon without notice, including in the event of force majeure. In no case may they be held liable for such action and Participants may not request compensation of any kind on these grounds.

 

The use of a computer is highly recommended to access the Thinkathon during the onsite event and necessary for an online participation.

  • Processor 1 Ghz or higher with 1 Go RAM or higher;
  • Operating system: Windows XP and Vista;
  • A browser which accepts cookies and Javascripts functions execution: Using Internet Explorer 7 or higher, or Firefox 3.5 is recommended;
  • Version Flash Player 9.045, except any specified case which will be informed to the Participant on the homepage of the Challenge;
  • The sound card is recommended in order to follow the live streaming but is not necessary.


Any claim of the Participant must be sent in written during the latest 30 days after ending date of the respective Thinkathon. Claims linked to the functioning of the website www.agorize.com must be formulated in writing at the following address:

AGORIZE
201 Notre-Dame Ouest, Suite 500
H2Y 1T4, Montreal, Canada
contact@agorize.com

Claims linked to the progress of the Thinkathon and to the sending of the Award must be formulated in writing at the following address:

Goethe-Institut
Oskar-von-Miller-Ring 18
80333 München
info@goethe.de

At the risk of being rejected, any claim has to contain:

  • Full contact details of the Participant (name, first name, address, zip code, city, Agorize login and e-mail);
  • The identification of the concerned Thinkathon;
  • The clear and elaborate presentation of the motives for the claim.

 

ARTICLE 8 – ADMINISTRATION OF THE CONTEST

The participation in the Thinkathon and the awarding of the award require the acceptance purely and simply and the full respect for the rules in all its terms. The Organizing Partners and Organizer reserve the right to disqualify, immediately and without compensation, every Participant and/or project not satisfying in full with the rules.

The Organizing Partners and Organizer reserve the right to modify at any time the terms of the rules, and during the Thinkathon without the requirement of notification to the Participant, concerning the application and the validity of these modifications. The Participant is invited to consult regularly the rules. The Participant gives up expressly any complaint or contesting linked to any modification brought to the rules by the Organizing Partners and Organizer.

 

ARTICLE 9 – PRIVACY AND PUBLICITY

Each Participant authorizes the Organizers, in the hypothesis where the participant would be appointed winner of the Thinkathon to use their family name, their first name, their Twitter/Facebook/Instagram address, their city and their region of residence and their photograph, name in any promotional demonstration (except with purchase advertising space), including on the web sites of the Organiser and the Organizing Partners and any site or affiliated support, without that this use can legally give rise to any remuneration during 2 years maximum after the end of the Thinkathon.

The participation in the Thinkathon requires the communication of the Participant’s personal data mentioned in Article 3. This data can be modified at any time by the Participant.

This data mentioned in the present Article is subjected to an automated processing in the meaning of the EU General Data Protection Regulation (GDPR) regulation for which the Organizer and possibly the Organizing Partners, defines the means and the purpose, and is responsible, in this respect, for this processing in the meaning of the aforementioned law.. The purposes of this processing is to organize the intermediation between the Participant and the Organizing Partners;
to ensure identification, communication and preservation of the exchanges with the Participant; and to realize anonymous market studies by the Organizer or a third-party.

The Participant has, at any time, the right to:

  • Oppose to the collect and process of personal data carried out by the Organizer;
  • Oppose to the communication of these data to third-parties;
  • Get access to all personal data handled by the Organizer; and
  • Correct, update and delete personal data handled by the Organizer.

To exercise its rights in conformance with this Article, the Participant has to send a registered letter with acknowledgement of receipt mentioning clearly the identity and the object of its request to:

AGORIZE
201 Notre-Dame Ouest, Suite 500
H2Y 1T4, Montreal, Canada
contact@agorize.com

Regarding the possible installation of cookies (or witnesses of connection) on the Participant’s computer during its browsing on the Organizer’s website, the Participant is invited to consult the Regulations and Competition Rules, Terms and Conditions present on the website www.agorize.com and that it has to accept previously during the opening of an account necessary to participate in the Thinkathon.

 

ARTICLE 10 – INTELLECTUAL PROPERTY

To produce their registration file and more generally as part of the Thinkathon, Participants can make use of intellectual property that belongs to them or intellectual property that they have been granted the right to use and reproduce in accordance with a contract.

Participants remain the rights holders of the intellectual property they own at the time of registering on the platform. Similarly, third parties will retain the rights to their intellectual property. The Organizing Partners, the Organizer, Participants and third parties will be granted no rights over any party's pre-existing property as part of the Thinkathon.

Without prejudice to the above, Participants give their express permission for the Organizing Partners and the Organizer to use the content of their registration files for the sole purpose of carrying out and promoting the Thinkathon. Within this scope, Participants grant the Organizing Partners and the Organizer the right to use, record, represent, reproduce, translate and communicate all or part of their registration file via any medium for promotional, business or information purposes anywhere in the world throughout the duration of the Thinkathon and for one year after its conclusion.

Participants indemnify the Organizing Partners and the Organizer against any claims from third parties of their intellectual property rights being contravened during the Thinkathon. Participants are informed that any claim made by a third party against the Organizing Partners or the Organizer, in the event that the Participant in question does not bring an immediate halt to the infringement, will result in their disqualification from the Thinkathon without prejudice to any legal action taken to protect the interests of the Organizer and/or the Organizing Partners.

 

ARTICLE 11 - CONFIDENTIALITY

Is “Confidential Information” in the sense of the present arrangement, all the material or immaterial information of whatever nature, in particular administrative, commercial, scientific, technical, financial, fiscal, which was, is or will be communicated by the Organizing Partners to the Participant, directly or indirectly, and in a non-exhaustive way, orally, in writing whatever the support is, by delivery of paper or electronic documents.

Is not Confidential Information:

  1. The currently accessible information or becoming accessible to the public without breach at the terms of the regulations from the Participant,
  2. The information legally held by the Participant before their disclosure by the Organizing Partners,
  3. The information not resulting either directly or indirectly from the use of all or part of the Confidential Information,
  4. The information validly obtained close to a third party authorized to transfer or to reveal the aforementioned information.

During the duration of the Thinkathon and during a period of five (5) years after the end of the Thinkathon such as planned in Article 5 the Participant makes a commitment to:

  • Not using the Confidential Information for any other purposes than the participation in the Thinkathon in the conditions of the regulations;
  • Taking any necessary, useful and reasonable precaution to protect the Confidential Information;
  • Not revealing the Confidential Information to whomever, by any means whatsoever, except to the other members of the Participants team;

The Organizers may disclose Participants’ information wholly or in part to all its subsidiaries to an organizer acting on its behalf or that of its subsidiaries.

At the end of the Thinkathon, because of the emergence of their term indicated to Article 5 or of their cancellation, the Participant will immediately have to put back to the Organizing Partners all the Confidential Information, whatever their support is, obtained during the Thinkathon. The Participant forbids himself from keeping copy in any form whatsoever, except with an on purpose, preliminary and written agreement by the Organizing Partners.

 

Organizing Partners

 GOETHE-INSTITUT -Legal information on the organizational form

The Goethe-Institut e. V. is a worldwide association for the promotion of the German language abroad, for the fostering of international cultural cooperation and for conveying a comprehensive image of Germany through information about cultural, social and political life.

It works within the framework of its statutes and on the basis of a framework agreement concluded with the Federal Republic of Germany.

This imprint also applies to all of the Goethe-Institut's country and institute presences in social media, for example our Facebook presences, our Twitter accounts and our Youtube channel.

Register of associations: Munich Local Court, VR 5007

Sales tax identification number DE 129516430

THINKYOUNG – Legal information on the organizational form

ThinkYoung is the first think tank that focuses on young people. It was founded in 2007 and has expanded to have offices in Brussels, Geneva, Madrid and Hong Kong.

It is a not-for-profit organisation, with the aim of making the world a better place for young people, by involving them in decision making processes and by providing decision makers with high quality research on key issues affecting young people.

ThinkYoung conducts studies and surveys, makes documentary movies, writes policy proposals and develops education programmes: up to date, ThinkYoung projects have reached over 600’000 young people.

Based on its research on young people`s necessities, ThinkYoung creates trainings and workshops to empower youth with the tools to have a positive impact and make a change.

Register of associations: ThinkYoung AISBL, Not-for-profit association. It is registered in Belgium under the number:  0822.537.531 and has headquarters in Place du Luxembourg 6, 1050, Ixelles, Brussels, Belgium.

CARREFOUR JEUNESSE EMPLOI NDG – Legal information on the organizational form

The Carrefour jeunesse-emploi Notre-Dame-de-Grâce, known today by its acronym CJE NDG, was founded in 1998. We are a non-profit organization that works primarily with young people aged 16 to 35 living in the Notre-Dame-de-Grâce, Côte Saint-Luc, Hampstead and Montreal West neighbourhoods.

The CJE NDG promotes the socio-professional integration of individuals aged 16 and over by offering them personalized support, enhanced by the expertise and enthusiasm of our multidisciplinary and multilingual team. We develop innovative projects that are focused on the specific needs of our participants. We strive to ensure the success of our participants in the labour market, particularly by helping them return to school and providing them with the appropriate tools for their personal development.
Quebec Enterprise Number (NEQ): 114 821 2724

TVQ: 102128881DQ0001

TPS: 872775754RT0001

Charity Number: 872775754RR0001